Crafting Your Ideal Workplace Guide with the SHRM Employee Handbook Template

Are you looking for an efficient way to create your company’s employee handbook without getting bogged down in legal jargon and endless customization options? The SHRM Employee Handbook Template provides a robust solution. This template simplifies the handbook creation process, ensuring legal compliance, and allows for easy customization to reflect your company’s unique culture and guidelines.

Key Takeaways

  • The SHRM Employee Handbook Builder offers a customizable template that facilitates the creation of detailed, legally compliant employee handbooks designed to fit a company’s unique culture and policies while saving time and avoiding legal issues.
  • Regularly updated with federal and state compliance guidance from leading employment law firm Jackson Lewis, the SHRM Employee Handbook Builder includes state-specific filters and alerts users to legislative changes, ensuring current and consistent legal compliance.
  • Streamlining the handbook creation process, the SHRM Employee Handbook Builder is an accessible, web-based tool that allows for digital distribution of handbooks, cutting on printing costs and enhancing ease of access to keep employees informed and engaged.

The Power of the SHRM Employee Handbook Template

Illustration of a customized employee handbook

Developing a bespoke employee handbook aligned with your company’s needs and the legal landscape is a significant undertaking. The SHRM Employee Handbook Builder provides a comprehensive template that aids in quickly crafting detailed and well-structured employee handbooks. This handbook builder not only saves you time, but also helps avoid potential legal issues.

The strength of the handbook builder lies in its ability to be tailored to your unique company rules and workplace policies. It is designed to be more than just a template—it is a tool for effective human resource management, enabling you to foster a compliant and productive workplace environment.

Customizing Your Handbook

When it comes to employee handbooks, a one-size-fits-all approach is typically ineffective. Each company has unique practices and cultures that need to be reflected accurately. The SHRM Employee Handbook Builder enables users to easily create an employee handbook that mirrors their company’s unique needs.

In addition to custom policies, you can personalize your custom employee handbook by adding your own company logo. This helps reinforce your brand identity within internal documents, ensuring that your handbook is not just a set of policies and procedures but also a reflection of your company’s identity.

Crafting Your Ideal Workplace Guide with the SHRM Employee Handbook Template

Ensuring Legal Compliance

In the intricate realm of employment law, it’s critical to guarantee your handbook’s legal compliance. To help you navigate this, the SHRM Employee Handbook Template is crafted with the expertise of Jackson Lewis, a leading employment law firm. This partnership ensures that your handbook minimizes liability risks and stays updated with state workplace compliance guidance and federal laws.

The template’s structure meets essential legal requirements, aiding compliance with key regulations such as:

  • FMLA
  • EEOC
  • ADA
  • FLSA

Moreover, the platform allows for real-time state and federal updates, reducing the need for reprinting and redistributing handbooks whenever laws change, providing federal updates straight to users as the platform’s legal partner ensures compliance.

Company Handbook

The Company Handbook serves as a comprehensive guide for employees, outlining policies, procedures, and expectations within the organization. It is an essential resource that provides clarity on various aspects of employment, including but not limited to, workplace conduct, benefits, and safety protocols. By familiarizing themselves with the contents of the Company Handbook, employees can better understand their rights and responsibilities, fostering a positive and productive work environment. Furthermore, the Handbook serves as a reference point for resolving conflicts and addressing issues that may arise during the course of employment. Regular updates to the Handbook ensure that it remains relevant and aligned with evolving organizational goals and legal requirements. Overall, the Company Handbook plays a crucial role in promoting transparency, consistency, and compliance throughout the company.

Navigating Federal and State Laws in Your Employee Handbook

Illustration of navigating federal and state laws

Navigating the employment’s legal landscape can be challenging, as it involves a labyrinth of federal and state laws, including federal law. From anti-discrimination and harassment policies to wage and hour requirements, crafting an employee handbook that addresses all these critical employment laws can be daunting. The SHRM employee handbook builder provides access to applicable state and federal policies, guiding you to develop a legally compliant handbook.

One key aspect worth mentioning is the inclusion of the at-will employment doctrine in the handbook. This emphasizes that the handbook does not constitute an employment contract. Additionally, staying informed about state-specific laws relevant to termination is crucial to prevent legal disputes and manage employee relations effectively.

State-Specific Filters

Laws differ across states, making it vital for your handbook to comply with each state’s individual laws. The SHRM Employee Handbook Builder includes state-specific filters to aid this process. These filters cover a range of laws, including:

  • Unique provisions regarding jury duty
  • Voting
  • Military leave
  • Emergency responder leave
  • State family leave programs

Legal vetting to reflect the latest compliance guidance is provided by Jackson Lewis, one of the leading employment law experts. This ensures that the state-specific filters in the SHRM Employee Handbook Builder are always current, allowing you to confidently navigate the intricacies of state laws.

Regular Alerts on Law Changes

Keeping up-to-date is essential given the continuous evolution of state and federal laws. Subscribers of the SHRM Employee Handbook Builder receive regular alerts for law changes, ensuring that their handbooks remain current. Regular reviews and updates of the handbook are crucial for compliance with these changing laws.

The alerts provided by SHRM ensure continuous compliance by automatically incorporating updates into the handbook. This means you can remain focused on your core business operations, leaving the task of staying updated with laws to the experts.

Key Sections to Include in Your Employee Handbook

Illustration of key sections in an employee handbook

A perfect employee handbook isn’t just a rule list—it serves as a guide to the company’s culture, expectations, and policies. To serve this purpose, your handbook should include essential sections such as the Company Profile, Workplace Policies and Procedures, and Compensation & Benefits.

Moreover, it should clearly define all types of leave available to employees, such as:

  • holidays
  • vacation
  • sick leave
  • personal leave
  • time off for specific events

A glossary of terms commonly used within the company can help new employees become familiar with specific jargon, and the conclusion section can provide notices about future handbook revisions and employee acknowledgment of receipt.

Workplace Policies and Procedures

Workplace policies and procedures form the backbone of the employee handbook. They inform employees about:

  • Required laws
  • Expected conduct
  • Employment classifications
  • Work hours
  • Break times
  • Attendance expectations

From disability acts, harassment, drug/alcohol use, to acceptable use of company property, the Workplace Policies section must comprehensively cover these topics, including relevant federal policies.

In addition to policies, procedures regarding the following should be detailed in the handbook:

  • Garnishments
  • Performance reviews
  • Promotions
  • Transfers
  • Terminations
  • Acceptable use of company property

A well-crafted Workplace Policies and Procedures section ensures that everyone in your company is on the same page, fostering a harmonious and productive work environment.

Compensation, Benefits, and Perks

Employees need to understand what they can expect in terms of compensation, benefits, and perks. The handbook should delineate the company’s pay-grade structure, payment frequency, and various methods of pay distribution. Additionally, benefits should be meticulously laid out, covering holidays, vacation, leave policies, health, life, dental, and vision insurance plans.

It’s also essential to provide information about retirement savings options such as 401(k) or RRSP, merit-based bonuses, profit-sharing, and other incentives. The handbook should also include additional support offered by the company such as employee assistance programs, counseling services, and childcare options. A comprehensive Compensation, Benefits, and Perks section ensures employees understand their full employment package, contributing to job satisfaction and retention.

Employee Handbook Software

Employee handbook software is a valuable tool for modern businesses seeking to streamline their HR processes. This software facilitates the creation, distribution, and management of employee handbooks, ensuring that all staff members have access to up-to-date policies and procedures. With employee handbook software, organizations can easily customize handbooks to reflect their unique culture, values, and industry regulations. Additionally, these platforms often include features such as digital signatures, version control, and analytics, allowing HR teams to track engagement and ensure compliance. By leveraging employee handbook software, companies can enhance communication, promote transparency, and foster a more productive work environment.

Streamlining the Employee Handbook Creation Process

Illustration of streamlining the handbook creation process

Creating an employee handbook might seem overwhelming, but the SHRM Employee Handbook Builder simplifies the process. This browser-based system enables users to build, access, and update their handbook from any device with internet access. The handbook builder’s interface facilitates customization, allowing you to create a handbook that truly reflects your organization’s culture and policies.

The handbook builder offers the following features:

  • Continual updates during the subscription period
  • Digital and printer-friendly access options
  • Streamlined handbook creation process
  • Time-saving
  • Intuitive and user-friendly interface
  • Rapid customization of employee handbooks

No Software Downloads Required

In our rapidly evolving world, flexibility is crucial. The SHRM Employee Handbook Builder offers the following benefits:

  • It is fully web-based, eliminating the need for time-consuming software downloads
  • You can access the builder from any computer or device as long as there is an internet connection
  • This increases flexibility and ease of use

The web-based nature of the platform offers several benefits:

  • User-friendly interface
  • Accessible without needing to download any additional software
  • Allows you to focus on creating your perfect employee handbook, rather than worrying about technicalities.

Online Access and Limited Printing Costs

One major benefit of the SHRM Employee Handbook Builder is the cost reduction linked with online access. By enabling employees to access the handbook online, organizations save on the expense of producing and distributing physical copies. Real-time updates are made possible with online access to the handbook, ensuring that employees always have the most current information without the organization incurring additional printing costs.

Each employee’s ability to receive a custom link and login for online handbook access further diminishes the requirement for physical copies, conserving resources and funds. This epitomizes the flexibility and convenience provided by the SHRM Employee Handbook Builder.

Create Your Own Employee Handbook

Creating your own employee handbook is an essential step in establishing clear guidelines and expectations within your organization. By crafting a comprehensive handbook, you can ensure that all employees are aware of company policies, procedures, and values from day one. Start by outlining the basics, such as employment terms, codes of conduct, and safety protocols. Tailor the handbook to reflect the unique culture and needs of your company, including specific guidelines for remote work or flexible scheduling if applicable. Regularly review and update the handbook to keep it relevant and aligned with any changes in laws or company policies. Providing employees with a well-defined handbook not only promotes consistency and fairness but also fosters a positive work environment built on transparency and accountability.

Tips for Ensuring Employee Engagement with Your Handbook

Illustration of ensuring employee engagement with the handbook

Creating an employee handbook only marks the beginning—the real hurdle is in guaranteeing employee engagement with it. To achieve this, the handbook must be easily accessible; whether it’s on a new hire’s desk, provided via email, or available on the company intranet. The language used in the handbook also plays a key role. Clear, straightforward language helps avoid confusion, making the handbook content more engaging and easier for employees to understand.

Moreover, the design of the handbook can significantly influence its usability. The use of visuals, headers, and organized sections can break up text and make the handbook more appealing and user-friendly. Lastly, framing the handbook positively, such as focusing on incentives rather than punishments, encourages a positive company culture and policy adherence.

Making the Handbook Accessible

Ensuring the handbook’s accessibility is vital for promoting employee engagement. Providing employees with online access to the company’s employee handbook ensures that they can reference policies and procedures at their convenience. Making the employee handbook available on the HRIS (Human Resource Information System) enhances accessibility, enabling employees to access the most current version from any location.

A digital format for the employee handbook allows for greater flexibility. Employees can access it anytime, anywhere, and on any device, ensuring they are always equipped with the latest information.

Encouraging Employee Feedback

Feedback forms the foundation of continuous improvement. When it comes to your employee handbook, soliciting feedback from employees can provide valuable insights. Employee networks or resource groups serve as excellent channels for employees to provide feedback on the handbook’s policies and effectiveness. Additionally, introducing anonymous surveys can obtain honest opinions from employees about the handbook, encouraging them to share candid feedback without fear of repercussions.

Incorporating employee feedback into the revision of the handbook has several benefits:

  • It demonstrates the company’s appreciation for employee input.
  • It bolsters engagement and compliance with the handbook’s guidelines.
  • Offering rewards or acknowledgments for employee participation in the feedback process can further encourage more constructive and active contributions to the evolution of the handbook.


Creating a comprehensive, legally compliant employee handbook that aligns with your company culture and policies is a challenging task. But, with the SHRM Employee Handbook Builder, this process becomes straightforward and efficient. From customizing your handbook, navigating federal and state laws, including essential sections, to streamlining the creation process and ensuring employee engagement—the SHRM Employee Handbook Builder provides a solution for it all.

The journey of crafting an employee handbook does not have to be a daunting one. With the right tools and guidance, you can create a handbook that not only complies with laws but also reflects your company’s unique culture and policies. The SHRM Employee Handbook Builder is that tool, designed to make the process of creating an employee handbook a breeze, saving you time and resources while ensuring legal soundness.

Frequently Asked Questions

How do I create an employee handbook?

When creating an employee handbook, tailor it to your company’s unique culture and needs. Consider feedback from employees to ensure that the handbook is effective and relevant.

What an employee handbook should contain?

An employee handbook should contain the employer’s mission statement, equal employment opportunity statement, at-will employment statement, company policies, expectations of employees, HR forms, information about company programs, and procedures for different situations. Additionally, it should address multistate aspects of topics like discrimination and harassment, leaves, meal and rest breaks, access to personnel files, workplace accommodations, weapons in the workplace, smoking, and texting while driving.

What is the difference between HR manual and employee handbook?

The employee handbook outlines policies and expectations, while the HR manual outlines procedures to ensure consistent handling of these policies in compliance with employment laws. It’s essential to have both in place to effectively manage your organization.

What is the SHRM Employee Handbook Builder?

The SHRM Employee Handbook Builder is a valuable tool for companies looking to create a tailored, legally compliant employee handbook that fits their unique needs and culture. It offers a customizable template for this purpose.

How does the SHRM Employee Handbook Builder ensure legal compliance?

The SHRM Employee Handbook Builder ensures legal compliance by incorporating Jackson Lewis’s expertise in employment law and staying updated with state workplace compliance guidance and federal laws. This helps in crafting a handbook that meets essential legal requirements.


Please be aware that the content on this page has been generated by using artificial intelligence language models and may contain errors, inconsistencies, or outdated information.

It is provided as-is without any warranties or guarantees of accuracy. We strongly recommend using this content as a starting point for further research. We disclaim any liability for damages or losses resulting from the use or reliance on this content.

Tehsin Bhayani

AirMason was born when Tehsin was trying to create a digital culture book, but couldn’t find any solutions in the market that had all the features he needed. In 2016, AirMason officially launched. In five years, AirMason has created thousands of handbooks for more than 1,000 clients around the world.

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