Streamline Your HR: Grab the Ultimate Employee Handbook Design Template Free Download

Looking for an efficient way to craft your employee handbook without starting from square one or breaking the bank? Our selection of employee handbook design template free download provides just that. These templates are ready to be tailored to your company’s specifics, ensuring that you can quickly create a comprehensive and professional manual that encapsulates important policies, procedures, and company values.

Key Takeaways

  • A variety of free online templates for creating employee handbooks are available, designed to cater to different organizational needs while reflecting company culture and values.
  • Effective employee handbooks should be engaging, using clear language, visuals, and real-life examples to ensure policies are understood and the document is well-received by staff.
  • Customization is key in handbook creation, including updating company-specific information, tailoring policies, and consulting with legal and HR professionals to ensure accuracy and legal compliance.

Top Employee Handbook Design Templates for Free Download

A variety of employee handbook design templates available for free download

In the digital age, where resources are just a click away, creating an employee handbook from scratch is a thing of the past. Online platforms offer a plethora of free employee handbook templates, each designed to cater to different organizational needs. These templates not only provide a fundamental structure for your sample employee handbook but also incorporate essential sections on company policies, employee benefits, and workplace rules, among others. They serve as a robust foundation upon which you can build a handbook that mirrors your company’s culture and values.

While there are numerous employee handbook template options available, not all of them will suit your organization’s unique needs. It’s crucial to choose one that resonates with your company’s mission and vision, and that provides a comprehensive overview of the necessary details. To assist you in this venture, here are seven top-notch employee handbook templates available for free download:

  • HubSpot
  • Zenefits
  • Betterteam
  • Rocket Lawyer
  • Air
  • Xtensio
  • Workable

HubSpot Template

Starting off our list is the HubSpot template. With its customizable layout, this template is a great fit for companies that want to infuse their unique brand identity into their handbook. It features sections such as:

  • Welcome
  • Mission
  • Overview
  • Company Culture

This provides a solid foundation for introducing the organization to new hires. Moreover, it allows for the addition of images, making the handbook more personalized and visually engaging.

But the HubSpot template goes beyond just aesthetics. It contains a comprehensive set of guidelines that encompass company policies, employee benefits, and expectations for new employees. There’s even a ‘Your First Day’ section dedicated to helping new hires navigate their orientation and initial interactions within the company. With its blend of customization and comprehensive coverage, the HubSpot template is a great starting point for your employee handbook.

Streamline Your HR: Grab the Ultimate Employee Handbook Design Template Free Download

Zenefits Template

Next up is the Zenefits template. This template is designed with a focus on articulating the company’s mission and core values. It guides you through creating a compelling mission statement and incorporating your core values into the handbook. But that’s not all. The Zenefits template also shines when it comes to outlining your company’s health insurance and health insurance premiums policies.

The template includes specific sections for detailing PTO policies, health benefits, and remote work policies, among others. Additionally, it assists in clarifying the terms of employment, compensation, and conduct expectations within the ‘Purpose of the Handbook’ section. The Zenefits template is a comprehensive tool that facilitates the creation of a handbook imbued with your company’s mission and values.

Betterteam Template

The Betterteam template offers an extensive, detailed approach to handbook creation. This template provides a complete sample that includes:

  • Detailed introductions
  • Employment policies
  • Salary information
  • Expected employee conduct

It’s like having a comprehensive map guiding you through every crucial aspect of your company’s policies and procedures.

The employee manual includes thorough policies on wage increases, timekeeping, overtime rules, paydays, and expense reimbursement. It also clarifies exempt versus non-exempt employee statuses, ensuring your employees understand their rights and responsibilities. Sections on Ethics, Conduct, Employee Personal Data, Performance Reviews, Disciplinary Actions, Work Hours, Emergency Closings, and Termination Procedures provide a clear and comprehensive guide for employees. The Betterteam template is an excellent choice if you’re looking for a template that leaves no stone unturned.

Rocket Lawyer Template

Creating an employee handbook doesn’t have to be complicated, and the Rocket Lawyer template is proof of that. This template simplifies the handbook creation process with its unique Q&A format. This approach enables you to quickly and easily customize the template to fit your company’s specific needs.

With the Rocket Lawyer template, you can:

  • Make unlimited adjustments
  • Save your progress and come back to it at any time
  • Easily download, print, or share the handbook directly from the Rocket Lawyer platform
  • Get the handbook signed online

If you’re looking for a template that makes the handbook creation process a breeze, the Rocket Lawyer template may just be your ideal match.

Air Template

Simplicity and clarity are the hallmarks of the Air template. This template efficiently presents your company’s policies, practices, and procedures in a concise manner.

By eliminating unnecessary fluff, the Air template ensures that your employees can quickly and easily find the information they need.

Xtensio Template

The Xtensio template is all about versatility. With this template, you’re not just restricted to text. It allows you to include various types of content such as:

  • Images
  • Videos
  • Graphs
  • Charts

This flexibility can make your employee handbook more engaging and informative, catering to different learning styles among your employees.

Workable Template

Rounding off our list is the Workable template. This template covers a wide range of topics, including:

  • Employment basics
  • Workplace rules
  • Remuneration
  • Benefits
  • Working hours/time off
  • Termination/resignation

With such comprehensive coverage, the Workable template ensures that your employee handbook leaves no question unanswered.

Moreover, the Workable template provides guidance on detailing crucial aspects such as employment contracts, including:

  • employee’s employment-related terms for eligible employees
  • rules regarding attendance
  • recruitment processes
  • workplace safety

This ensures not just compliance with standard employment practices, but also the promotion of a healthy and safe work environment. With its wide coverage and detailed guidance, the Workable template is indeed a ‘workable’ solution for creating a thorough employee handbook.

Company Handbook

The Company Handbook serves as a comprehensive guide for employees, outlining policies, procedures, and expectations within the organization. It is an essential resource that provides clarity on various aspects of employment, including but not limited to, workplace conduct, benefits, and safety protocols. By familiarizing themselves with the contents of the Company Handbook, employees can better understand their rights and responsibilities, fostering a positive and productive work environment. Furthermore, the Handbook serves as a reference point for resolving conflicts and addressing issues that may arise during the course of employment. Regular updates to the Handbook ensure that it remains relevant and aligned with evolving organizational goals and legal requirements. Overall, the Company Handbook plays a crucial role in promoting transparency, consistency, and compliance throughout the company.

Creating an Engaging Employee Handbook

Employee handbook with engaging visuals and clear language

Having a well-structured employee handbook is great, but it’s equally important to ensure that it’s engaging. An engaging handbook is more likely to be read and understood by your employees, making it an effective tool for conveying your company’s policies and expectations. Creating an engaging handbook involves:

  • Utilizing clear and concise language
  • Incorporating visual aids to help communicate the information effectively to the readers
  • Organizing the handbook in a logical manner, making it easy for readers to navigate and understand the content
  • Using clear language, adding visuals, and including real-life examples

The secret lies in using these strategies to create engaging and informative employee handbooks, elevating the standard employee handbook.

Clear language ensures that your handbook is easy to read and understand, regardless of the reader’s background or skill set. Visuals can make your handbook more appealing and easier to process, while real-life examples help employees understand the application of policies in different situations. Let’s delve into these aspects in more detail.

Use Clear Language

Using clear and straightforward language in your employee handbook is a must. This ensures that all your employees, regardless of their background or skill set, can understand the handbook. Avoid jargon and technical terms that can lead to confusion or misinterpretation. Remember, your aim is to communicate, not to impress with fancy language.

For instance, instead of using legalistic language to define your non-discrimination policy, you could simply say, “We believe in providing equal employment opportunities for all and are proud to be an equal opportunity employer. We don’t tolerate discrimination based on race, gender, age, national origin, or any other protected status.” This simple language makes the policy clear and easy to understand for everyone.

Add Visuals

Visuals are a powerful tool for enhancing the comprehension and appeal of your employee handbook. Infographics, charts, and videos can break up text, making the handbook easier to digest. They can also aid in the comprehension of complex concepts, making them more accessible to your employees.

For instance, you could use:

  • an infographic to illustrate your company’s organizational structure
  • a chart to explain the process of requesting time off
  • photographs of team members along with their bios to provide context and show real-life applications of guidelines

Remember, a picture is worth a thousand words, so use visuals to make your handbook more engaging and informative.

Include Examples

Including real-life scenarios and case studies in your handbook can bring your policies to life. These examples make complex policies easier to understand by showing how they apply in real-world contexts. Think of common situations your employees might encounter and show how your policies would apply in those contexts.

For instance, if your company has a policy on conflict resolution, you could include a hypothetical scenario where two employees have a disagreement and show how the policy would guide them towards resolution. By illustrating policies through examples, you can improve compliance and reduce misunderstandings related to policy applications.

Customizing Your Employee Handbook

Customizing Your Employee Handbook

While using a template can provide a solid foundation for your handbook, customization is key to making it truly reflective of your company. Customizing your handbook allows you to convey your company’s history, mission, and vision in a way that resonates with your employees. It also allows you to include policies that are specific to your company and in line with your organizational culture.

Customization goes beyond just updating company information. It also involves tailoring policies to reflect your company’s practices and consulting with legal and HR professionals to ensure compliance. Let’s look at these aspects in more detail.

Update Company Information

Firstly, you need to update your handbook with company-specific information. This includes details about your leadership team, core values, and how you highlight employee contributions. It’s also important to have a compelling mission statement that communicates your company’s purpose, values, and goals in a clear and engaging way.

For example, instead of just listing your core values, you could provide anecdotes or examples of how these values are lived out in your organization. You could also include testimonials or stories from employees about their experiences with the company. This not only makes the handbook more engaging but also helps establish a strong sense of identity and shared values among your employees.

Tailor Policies to Your Business

Secondly, the policies in your handbook need to reflect your company’s practices and legal requirements. This includes mandatory federal policies such as equal employment opportunity and the Family Medical Leave Act, as well as family and medical leave (FMLA) and company-specific policies. It’s also important to articulate conduct policies including punctuality and attendance clearly.

For example, if your company allows flexible working hours, your handbook should include a policy that outlines how this works, such as how employees should report their hours or any core hours during which they are expected to be available. Tailoring your policies to your business ensures that your handbook is relevant and accurate.

Consult with Legal and HR Professionals

Lastly, it’s crucial to consult with legal and HR professionals when customizing your handbook. This ensures that your handbook is in compliance with all applicable federal, state, and local laws. Legal and HR professionals can provide valuable guidance on:

  • the language to use in your handbook to avoid creating unintended contractual obligations
  • any specific policies or procedures that may be required by law
  • any updates or changes to laws that may affect your handbook

By consulting with these professionals, you can ensure that your handbook is accurate, up-to-date, and legally compliant.

For example, they can advise on how to word your at-will employment policy to ensure it’s legally sound, or how to implement an anti-harassment policy that complies with federal laws. Consulting with professionals not only ensures legal compliance but also helps you avoid potential legal issues with employees hired under the at-will employment system down the line.

Employee Handbook Table of Contents

The employee handbook table of contents serves as a roadmap for navigating the policies, procedures, and guidelines outlined within an organization’s handbook. It provides a structured overview of the various sections and topics covered, allowing employees to quickly locate information relevant to their queries or concerns. Typically found at the beginning of the handbook, the table of contents offers a glimpse into the breadth of subjects addressed, ranging from employment policies to code of conduct and benefits information. A well-organized table of contents enhances accessibility and clarity, ensuring that employees can easily find the information they need when they need it. Additionally, it aids in promoting consistency and adherence to company policies across different departments and roles. In essence, the employee handbook table of contents plays a crucial role in facilitating effective communication and fostering a transparent and compliant work environment.

Keeping Your Employee Handbook Up-to-Date

An employee handbook is not a one-and-done document. It’s a living document that needs to be kept up-to-date to remain effective and compliant. Regular reviews, at least once per year or whenever employment laws change, are crucial to ensure your handbook remains up-to-date. Additionally, any changes in federal, state, or local laws, or changes in your company’s practices, should prompt an update to the handbook.

After updating your handbook, it’s important to:

  1. Re-issue it to all employees
  2. Highlight the changes
  3. Require them to sign an acknowledgment form, to be kept in their personnel file, to confirm that they’ve received and understood the updated handbook.

Managers should also be trained on new policies to ensure accurate interpretation and enforcement.

Making Your Employee Handbook Accessible

Accessible employee handbook on mobile devices

Your employee handbook is only effective if your employees can easily access and use it. Thus, it’s important to optimize your handbook for mobile devices, provide it in multiple formats, and incorporate accessibility features. This ensures that your employees can access your handbook from anywhere, at any time, and in a format that suits their needs.

You can enhance accessibility by:

  • Incorporating a search function
  • Training employees on how to navigate the digital handbook
  • Making your handbook available in multiple languages
  • Using accessibility features such as legible fonts, adjustable text sizes, and high-contrast modes

These measures can help ensure that your handbook is usable by a diverse workforce, including those with disabilities.

Employee Acknowledgment and Signature

Once your employee handbook is complete, it’s important to obtain an acknowledgment and signature from each employee. This confirms that they’ve read and understood the handbook and agreed to its terms and conditions. It also serves as proof that you’ve provided your employees with the necessary information about their employment and your company’s policies.

If an employee refuses to sign the acknowledgment, it’s crucial to address their concerns and explain the importance of the acknowledgment. Even if they still refuse to sign, they should be made aware that they are still expected to follow the handbook’s policies.

The signed acknowledgment form is an important legal document and should be kept in each employee’s personnel file.

Employee Handbook Design Ideas

When considering employee handbook design ideas, it’s crucial to prioritize clarity and accessibility. Start by structuring the handbook in a user-friendly format, perhaps dividing it into sections with clear headings and subheadings. Incorporating visual elements such as icons, infographics, and images can enhance readability and engagement. Additionally, infusing the design with the company’s branding elements can foster a sense of unity and belonging among employees. Remember to keep the language straightforward and concise, avoiding jargon or overly complex terms. Lastly, consider utilizing digital formats or interactive features for online handbooks, making them easily searchable and navigable for employees.


Creating an engaging, comprehensive, and compliant employee handbook may seem like a daunting task, but it doesn’t have to be. With the right template, clear and engaging language, well-tailored policies, regular updates, and easy accessibility, you can create a handbook that not only meets legal requirements but also serves as a valuable resource for your employees.

Remember, an employee handbook is more than just a document. It’s a reflection of your company’s culture, values, and commitment to its employees. So take the time to create a handbook that truly represents your company and provides your employees with the information they need to succeed.

Frequently Asked Questions

How to make an employee handbook?

When creating an employee handbook, be sure to include the company’s mission and vision, work culture, perks, benefits, policies, and roles and responsibilities across hierarchies. Additionally, cover topics like employment basics, workplace policies, code of conduct, compensation, benefits, and termination. This will help ensure that the handbook is comprehensive and informative for your employees.

Why is it important to use clear language in the employee handbook?

Using clear language in the employee handbook is important because it ensures all employees can understand the policies, regardless of their background or skills, and helps prevent confusion or misinterpretation. This is essential for effective communication in the workplace.

How often should the employee handbook be updated?

The employee handbook should be reviewed and updated at least once per year, or whenever there are changes in employment laws or company practices. Regular updates ensure compliance and relevancy for employees.

What should I do if an employee refuses to sign the handbook acknowledgment?

You should address the employee’s concerns and explain the importance of the acknowledgment. If they still refuse to sign, make it clear that they are still expected to follow the handbook’s policies.


Please be aware that the content on this page has been generated by using artificial intelligence language models and may contain errors, inconsistencies, or outdated information.

It is provided as-is without any warranties or guarantees of accuracy. We strongly recommend using this content as a starting point for further research. We disclaim any liability for damages or losses resulting from the use or reliance on this content.

Tehsin Bhayani

AirMason was born when Tehsin was trying to create a digital culture book, but couldn’t find any solutions in the market that had all the features he needed. In 2016, AirMason officially launched. In five years, AirMason has created thousands of handbooks for more than 1,000 clients around the world.

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