10 Best Employee Handbook Software Solutions
TL;DR
A solid employee handbook goes a long way in helping your HR maintain compliance, clarity and a healthy culture. Intelligent employee handbook software like AirMason brings even more functionality to the table compared to other players, from policy updates, version control, acknowledgement tracking and more, allowing you to keep your teams aligned and your organization protected.
Table of Contents
Why Use An Employee Handbook Software In 2025?
The 10 Best Employee Handbook Software Solutions for HR Teams in 2025.
Why Are Industry Leaders Choosing AirMason?
Your company culture, compliance, and the efficiency of your HR department are shaped by how everyone works together, and it all starts with your people knowing what they should do, what to expect, and how to conduct themselves.
Make those expectations clear, and your organization will thrive. Leave it to guesswork and you'll have a dysfunctional, high-turnover organization that puts you at risk of liability.
That's why having a clear, up-to-date employee handbook is non-negotiable, and with the right software, you can automate policy updates, handbook version control, and acknowledgement tracking, so everyone knows exactly what’s expected.
But which employee handbook software is right for you in 2025? In this article, we're comparing the 10 best employee handbook software for HR teams in the market right now.
Why Use An Employee Handbook Software In 2025?
According to the CMOE, 18% of workplace disputes arise from clashing values; disputes that could have been avoided with proper documentation. Not to mention the 21% of disputes due to a lack of clarity on accountability.
The right employee handbook software should empower you with the tools you need to set the right policies, stay compliant and drive cultural growth. Here's what you should look for:
- Interactive Handbook Builder
- Common Pages System
- Version Control & Real-Time Updates
- Automated Policy Updates
- Digital Signatures & Acknowledgement Tracking
- Collaboration & Approvals
- Employee Sync & Integrations
- Distribution & Notifications
- Analytics & Reporting
- Security & Compliance
The 10 Best Employee Handbook Software Solutions for HR Teams in 2025
1. AirMason
Built to change the way organizations create, manage and share their handbooks with the workforce, AirMason allows you to create interactive, beautifully branded employee handbooks that are easy to update. The result? Simplified onboarding that delivers a frictionless experience for your new hires.
Pair that with handbook acknowledgement tracking, advanced AI-driven insights into engagement and readership, and you'll be positioned to identify ways you can improve your digital handbook material.
Features You'll Love
- Drag-and-drop layouts with rich media and mobile-friendly formatting so your handbook actually gets read.
- Update a policy once and it refreshes everywhere, thanks to version history and restore points.
- AI suggestions and automatic policy updates to keep you ahead of compliance without the legwork.
- Collect acknowledgements, trigger reminders, and track approvals with workflows that keep HR in control.
- Plug into your HRIS or SSO, push updates automatically, and track views and signatures with built-in analytics.
AirMason Cons
- Enterprise solutions are not immediately self-serve, although they ensure the platform is aligned with your unique workflows.
Pricing
- Startup Plan (up to 99 employees) - $999/year or $149/month
- Small Business (100 - 199 employees) - $1,499/year or $199/month
- Enterprise (200+ employees) - request pricing
2. ClickUp Docs
ClickUp Docs is part of a broader collaborative workspace, and when used right, it just might double up as a decent employee handbook software that gets the job done. The platform makes it easy for you to categorize your employee handbooks so your teams can find them fast.
It also comes with basic templates you can edit, though you will have to do a bit of heavy lifting to ensure the policies align with your organisation.
Features
- Generic prebuilt handbook, workflow and policy templates.
- Forever free tier available, although it has extremely limited functionality.
ClickUp Docs Cons
- Isolated operations as employee handbooks are generated separately
- Handbooks produced in static document formats, such as PDFs, that limit team input
- Every policy change requires you to edit or recreate the handbook manually.
- Limited custom views on mobile devices.
Pricing
- Free Forever
- Unlimited: $5 per user monthly
- Business: $12 per user monthly
- Business Plus: $19 per user monthly
- Enterprise: Request pricing
3. ProProfs Knowledge Base
This employee handbook software offers traditional management capabilities plus a knowledge base platform, allowing you to keep all your policies, guidelines and more in one place. That way, your employees can easily search, read and reference content without digging through PDFs or shared drives.
Features
- Templates to help you get started fast.
- Searchable knowledge base and version history to restore past drafts.
ProProfs Knowledge Base Cons
- Acknowledgement tracking and legal attestations may require add-ons or third-party tools.
- Interface can feel dated compared to newer handbook platforms.
- Notification or approval workflows could be better.
Pricing
- Essentials: $49/month or $588/year
- Business: $79/month or $948/year
- Enterprise: Starts at $2399.88/year
4. Blissbook
Blissbook is built for HR teams looking on the hunt for a visually engaging, culture-first handbook and policy platform. It comes with a content library that allows you to create a handbook tailored to your business, paired with a searchable database and real-time collaboration capabilities.
Features You’ll Love
- Digital acknowledgement tracking and legally binding e-signatures
- Searchable content, annotations, and conditional content.
Blissbook Cons
- Limited design control during customisation.
- Reporting and analytics are surface-level.
- Very expensive and requires payments up front on an annual basis.
Pricing
- Blissbook: $249/month
- Blissbook Pro: $349/month
- Custom: Request Pricing
5. Handbooks.io
Handbooks.io is a lightweight employee handbook software designed for teams that want a straightforward way to create and publish digital employee handbooks without the bloat of full-scale policy management suites. It focuses on fast setup, clean formatting, easy sharing, and version control so HR teams can keep policies current and accessible across devices.
However, with fewer features comes limited functionality compared to software like AirMason.
Features
- Simple handbook editor with support for sections, formatting, and media
- Version control to update policies without breaking older documents
Handbooks.io Limitations
- No advanced automation, AI features for policy updates or engagement analytics beyond acknowledgements.
- Limited HRIS and SSO integrations compared to larger platforms
- Branding and customisation options aren’t as flexible or design-heavy
Pricing
- Free plan (extremely limited functionality)
- One-time purchase: $139
- Annual Subscription: $179/year
6. Igloo
Igloo is a digital workplace and intranet platform that doubles as a handbook system depending on how you use it. You'll find it especially useful if you want your handbook, policies, and HR documents to live inside a broader, branded employee portal that gives you searchable knowledge bases, enables collaboration and is accessible from any device you use.
Features
- Centralised knowledge hub so you can keep everything in one place
Igloo Cons
- Steep learning curve for users, especially if you're not tech-savvy
- You may find integration setup rather challenging.
7. Waybook
Waybook is made for businesses that want to systematise and consolidate processes, handbooks, and onboarding content in a single, searchable platform. The employee handbook platform makes progress tracking easy, allowing you to see which parts employees skipped along with quizzes to test their understanding.
Features You'll Love
- Put your policies, procedures and handbooks in one place
- Notification system to alert staff when handbook content is updated
Waybook Cons
- Less focused on compliance, automation and deep versioning.
- Interface feels more functional than polished compared to top-tier handbook builders.
- Cannot export multiple documents at a time.
Pricing
- Care: $99/month
- Pro: $198/month
- Consulting: $95/hour
8. SweetProcess
SweetProcess is an HR document management platform designed for documenting recurring procedures and policies in a clean, step-driven format. While it wasn’t built solely for employee handbooks, many HR teams use it to structure policies and workflows in a way that employees can actually follow. With an integrated knowledge base, quizzes to help you assess skill gaps and task assignments, it's a simple handbook tool with simple features that get the job done.
Features
- Simple editor built for SOPs, manuals, and policies
- Unlimited process documentation and checklists
SweetProcess Cons
- No native signature tracking or legal acknowledgements
- Branding and formatting options are basic
- Less suited for culture-focused or visual handbooks
Pricing
- $99/month for a team of up to 20 + $5/month for each additional member
- Enterprise: Request pricing
9. Scribe
Scribe is an employee experience platform that turns step-by-step actions into visual, shareable guides automatically, making it a useful companion tool for handbook creation, especially for "how-to" or process-heavy policies. Although it doesn’t leverage the power of AI to help you create your employee handbook the same way leading platforms like AirMason do, it's better as a supplement than a full handbook platform.
Features
- Auto-generated step-by-step guides with screenshots
- Browser extension and desktop capture
Scribe Cons
- Decent, but not built for full handbook creation
- No acknowledgement tracking or compliance tools
- Limited branding and formatting control
Pricing
- Basic: Free (extremely limited functionality)
- Pro Personal: $23/user per month
- Pro Team: $12
- Enterprise: Request pricing
8. Trainual
Trainual is a great employee handbook software for small to mid-sized teams that want to combine employee handbooks with onboarding, SOPs, and training. It centralises policies and procedures into a searchable hub, making it easy for teams to learn, reference, and stay aligned, especially during growth or turnover.
Features
- Central knowledge base for policies, handbooks, and SOPs
- Assignable training with completion tracking
Trainual Cons
- Not designed for larger organisations
- Limited design flexibility for handbooks
- Lacks deep compliance features and signatures
- Analytics are more training-focused than policy-driven
Pricing
- Small: $299/month
- Medium: $349/month
- Growth: $499/month
- Custom: Request pricing
Why Are Industry Leaders Choosing AirMason?
Many employee handbook platforms in 2025 simply offer you an online platform to create your policies, share them, and keep track of who reads and signs them. AirMason, on the other hand, gives you access to a full digital ecosystem that allows you to build truly custom handbooks, engage employees and protect your organisation.
The best part? It leverages the power of AI to keep your policies up-to-date, so you're never stuck manually chasing compliance updates. With HRIS and SSO integrations that sync employees and push updates to the right teams instantly, plus built-in analytics which also show where engagement drops off, it's the smart choice for forward-thinking organisations who want to protect their culture and back themselves legally.
Frequently Asked Questions
Why should I get employee handbook software in 2025?
Unlike paper handbooks, employee handbook software allows for real-time policy updates, ensuring that all employees have access to the most current information. This reduces the risk of legal issues that are a result of outdated or unclear policies.
What is the best employee handbook software in 2025?
AirMason is the best employee handbook software in 2025, trusted by businesses at all stages of growth worldwide. It offers a full suite of tools you need to set paperless HR policies and ensure compliance and employee awareness. With a simple user interface and stunning design, AirMason helps teams produce company-wide documentation with blazing speed.
Is employee handbook software affordable for small businesses?
Absolutely, and platforms like AirMason offer pricing plans that accommodate small businesses, so you won't spend more than you should.
How do I choose the right employee handbook software for my organization?
Take time to see whether it offers the features you need and what people are saying about it online. For example, AirMason offers all the tools HR leaders need to support their policies and is rated 4.8/5 on Capterra and 5/5 on G2.
To Conclude
If your goal is to eliminate outdated policies, reduce HR admin work, and create accountability across your workforce, most platforms on this list will give you pieces of the puzzle. But if you want an employee handbook software that empowers you with everything you need, AirMason is the best option for you, whether you're a startup, growing business or established enterprise.
Ready to give it a go? Try AirMason for free.
REFERENCES
Forbes Coaches Council. (2022, November 23). 14 leadership tips for setting expectations the 'right' way. Forbes.
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Griffiths, E. (2023, November 23). Set them up for success: The power of clear expectations. Sprout People.
https://sproutpeople.co/resources/the_power_of_clear_expectations
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CMOE. (n.d.). Workplace conflict: Statistics that reveal its cost.
https://cmoe.com/blog/workplace-conflict-costs/
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TimesPro. (2024, October 7). HR policies: A comprehensive guide for companies and employees.
https://timespro.com/blog/hr-policies-a-comprehensive-guide-for-companies-and-employees
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Capterra. (n.d.). AirMason reviews 2025: Verified reviews, pros & cons.
https://www.capterra.com/p/182700/Airmason/reviews/
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G2. (n.d.). AirMason products | Read reviews on G2.